October 2017 Board Meeting’s minutes

Houma Area Convention and Visitor’s Bureau
Monthly Board of Director’s Meeting
October 2017

Members Present:      Staff Members Present:
Mary Lynn Bisland – Chairperson   Sharon Alford – Executive Director
Katherine Gilbert Theriot – Vicechair   Sondra Corbitt – Deputy Director
Dale Norred – Secretary/Treasurer
Mary Wayne
Mark Pitre
Cheri Blanchard
Anne Picou
Charles Wilson Sr.
Andree Buquet Casey

I. Call to Order:  M. Bisland called the meeting to order at 8:32 a.m.
II. Roll Call:  Quorum was present.
III. Invocation and Pledge of Allegiance:  C. Blanchard led the Invocation and C. Wilson led the Pledge of Allegiance.
IV. D. Norred made a motion to accept the minutes as presented.  Seconded by:  M.  Wayne. Motion carried.   A. Casey made a motion to accept the financial report as presented.  Seconded by:  M. Wayne.  Motion carried.
V. Certified Louisiana Retirement Community:  S. Alford provided an update on this project.  Discussion followed on:  TPCG’s council’s approval, K. Gilbert’s report, Council on Aging’s meeting, and resolution overview.  M. Pitre entered meeting at 8:42 a.m.  D. Norred made a motion to sign and pass the resolution to lead the community retirement certification.  Seconded by:  A. Buquet.  Motion carried.
VI. Sponsorship Awarding Process: S. Alford provided an overview of the sponsorship awarding process.  Discussion followed on:  current awarding process, expenditures, pass assessments, oil/gas industry, adjusting the multiplier and amounts awarded.
VII. Accounting/Financial Policy:  S. Alford presented the board with the Accounting/Financial Policy.  Discussion followed on:  La. Legislative requirements, auditing process, overview of the presented policy, meeting w/P. Pellegrin, ethics training, and State Dept. files archiving process.  K. Theriot made a motion to approve the Accounting/Financial Policy as presented providing we revisit the public record section for retention as per state laws.  Seconded by:  D. Norred.  Motion carried.
VIII. Proposed 2018 Budget:  S. Alford presented the proposed 2018 budget.  Discussion followed on:  budget message overview, comparable to 2017, proposed changes, and approval for public notification.  K. Theriot made a motion to approve the 2018 proposed budget notification.  Seconded by; C. Blanchard.  Motion carried.
IX. Executive Director’s report:  S. Alford provided her monthly report.  Discussion followed on:  Congres Mondial Acadienne – Oct. 12th meeting overview, Legislative Committee Statutory Dedicated funds reviews – proposed for 2019, man-camps, Airbnb’s, and LACVB Task Force, Occupancy report, Geocaching – Cache de Bayou event update, Website Redesign, and Festival Sponsorship meeting update.
X. D. Norred made a motion to amend the budget to discuss the opening and advertising of the Executive Director’s position.  Seconded by:  M. Wayne.  Motion carried.  100% in favor of amending the budget.   Discussion followed on:  opening advertising efforts to locate a candidate to fill the Executive Director’s position.  It was decided to start receiving resume until the end on Nov. 2017.
XI. Adjournment:  M. Pitre made a motion to end the meeting.  Seconded by:  M. Wayne.  Motion carried.  Meeting ended at 10:09 a.m