October 2017 Board Meeting’s minutes
Houma Area Convention and Visitor’s Bureau
Monthly Board of Director’s Meeting
Members Present: Staff Members Present:
Mary Lynn Bisland – Chairperson Sharon Alford – Executive Director
Katherine Gilbert Theriot – Vicechair Sondra Corbitt – Deputy Director
Dale Norred – Secretary/Treasurer
Charles Wilson Sr.
Andree Buquet Casey
I. Call to Order: M. Bisland called the meeting to order at 8:32 a.m.
II. Roll Call: Quorum was present.
III. Invocation and Pledge of Allegiance: C. Blanchard led the Invocation and C. Wilson led the Pledge of Allegiance.
IV. D. Norred made a motion to accept the minutes as presented. Seconded by: M. Wayne. Motion carried. A. Casey made a motion to accept the financial report as presented. Seconded by: M. Wayne. Motion carried.
V. Certified Louisiana Retirement Community: S. Alford provided an update on this project. Discussion followed on: TPCG’s council’s approval, K. Gilbert’s report, Council on Aging’s meeting, and resolution overview. M. Pitre entered meeting at 8:42 a.m. D. Norred made a motion to sign and pass the resolution to lead the community retirement certification. Seconded by: A. Buquet. Motion carried.
VI. Sponsorship Awarding Process: S. Alford provided an overview of the sponsorship awarding process. Discussion followed on: current awarding process, expenditures, pass assessments, oil/gas industry, adjusting the multiplier and amounts awarded.
VII. Accounting/Financial Policy: S. Alford presented the board with the Accounting/Financial Policy. Discussion followed on: La. Legislative requirements, auditing process, overview of the presented policy, meeting w/P. Pellegrin, ethics training, and State Dept. files archiving process. K. Theriot made a motion to approve the Accounting/Financial Policy as presented providing we revisit the public record section for retention as per state laws. Seconded by: D. Norred. Motion carried.
VIII. Proposed 2018 Budget: S. Alford presented the proposed 2018 budget. Discussion followed on: budget message overview, comparable to 2017, proposed changes, and approval for public notification. K. Theriot made a motion to approve the 2018 proposed budget notification. Seconded by; C. Blanchard. Motion carried.
IX. Executive Director’s report: S. Alford provided her monthly report. Discussion followed on: Congres Mondial Acadienne – Oct. 12th meeting overview, Legislative Committee Statutory Dedicated funds reviews – proposed for 2019, man-camps, Airbnb’s, and LACVB Task Force, Occupancy report, Geocaching – Cache de Bayou event update, Website Redesign, and Festival Sponsorship meeting update.
X. D. Norred made a motion to amend the budget to discuss the opening and advertising of the Executive Director’s position. Seconded by: M. Wayne. Motion carried. 100% in favor of amending the budget. Discussion followed on: opening advertising efforts to locate a candidate to fill the Executive Director’s position. It was decided to start receiving resume until the end on Nov. 2017.
XI. Adjournment: M. Pitre made a motion to end the meeting. Seconded by: M. Wayne. Motion carried. Meeting ended at 10:09 a.m