March 2019 minutes

Houma Area Convention & Visitor’s Bureau
Regular Scheduled Meeting Minutes
March 28, 2019

Board Member Attendance
Present Absent
Katherine Gilbert – Chair Julie Falgout
Andrée Casey – Vice Chair
Dale Norred – Secretary / Treasurer
Charles Wilson, Sr.
Cheri Blanchard
Judy Smart
Brenda Babin arrived at 8:33 am
Mary Lynn Bisland

Staff Member Attendance
Sondra Corbitt – Executive Director
Bobbie Smith – Financial / Office Manager

Public Attendance
Kevin Ford with Louisiana Outdoor Adventures TV
Wilson Freeman with American Legion 3rd District

Call to Order
K. Gilbert called to order the regular meeting of the HACVB at 8:30 am on Thursday, March 28, 2019 at HACVB Administration building in the Conference Room.

Roll Call
Quorum was present.

Invocation and Pledge of Allegiance:
C. Blanchard led the Invocation and K. Gilbert led the Pledge of Allegiance.

Public to be Heard
No one from the public present to be heard.
Public Request from Stu Scheer Information
S. Corbitt presented the information request and documents requested.

Kevin Ford’s Fishing Presentation
Kevin Ford presented his packet to the board.  There was a lengthy discussion concerning occupancy, advertising, budget, and funding.

Approval of February 2019 Minutes and January 2019 Financial Reports
The February 2019 minutes were approved as presented once arrival time of B. Babin’s was corrected.  A motion was made by M. Bisland and seconded by D. Norred.
January 2019 Financial reports which include the following reports:
• Balance Sheet
• YTD Income Statement Comparison
• Income Statement Previous Year Comparison
• Income Statement YTD Budget vs. Actual
• Income Statement MTD Budget Performance

These reports were provided prior to the meeting.  The Financial Reports reflect the budget-to-actual comparisons for the General Fund and were approved as provided by motion of A. Casey and seconded by M. Bisland and passed unanimously.

Louisiana Audit Compliance Questionnaire Approval
The report was provided prior to the meeting and was approved as provided by motion of C. Blanchard and seconded by J. Smart and passed unanimously.

Sponsorship Application: 2019 American Legion 3rd District Conference
S. Corbitt presented the application and stated that Mr. Wilson Freeman was here and spoke about the conference.  The report was provided prior to the meeting and was approved as provided by motion of A. Casey and seconded by C. Blanchard and passed unanimously.

Television and Radio Show Sponsorship Application Rough Draft Discussion
S. Corbitt presented the application and went over questions in which she has concern.

An Ad-Hoc Work Group consisting of A. Casey – Chair, J. Smart and M. Bisland was created to work on this Business Marketing Grant Application.
Executive Director’s Monthly Report

S. Corbitt reviewed her report by touching on the main points:  Occupancy Rates, LACVB Hotel-Motel Definition Clean-up Bill, Building Repairs, AirBnB Collections, Fishing Camp rentals, Senator Cassidy’s Meet-and-Greet, Rotarian of the Day.  S. Corbitt mentioned where we are with our Research.

S. Corbitt gave kudos to Joey Pierce for his speech at the Rotary meeting; Dillon Hughes and Joni Duet for the Revamp of Phase One GeoTour featured in the Courier; and Joni Duet for her interview on WWL-TV for Mardi Gras’ impact in Terrebonne Parish; and Angela Morehead for bids awarded from The Affiliation for the Blind Conference and Goldwing Bikers Rally.  She also mentioned that the HACVB Gift Shop is doing well.

S. Corbitt also provided a copy of her schedule for March and April.

It was motioned to adjourn the meeting at 9:37 am by C. Blanchard and seconded by J. Smart and the motion carried.