June 2018 HACVB Board Meeting Minutes

July 26, 2018

Houma Area Convention and Visitor’s Bureau

Rescheduled Meeting Minutes

June 2018


Board Members in attendance:                                                                              Board Members absent:

Mary Lynn Bisland – Chairperson                                                                          Mark Pitre

Katherine Gilbert Theriot – Vice Chair

Dale Norred – Secretary/Treasurer

Cheri Blanchard

Andree Buquet-Casey

Julie Falgout

Charles Wilson, Sr.

Kim Chauvin arrived at 8:42 am

Staff Members in attendance:

Sondra Corbitt – Executive Director

Bobbie Smith – Financial Office Manager

Joey Pierce – Assistant Director

I. Call to order M. Bisland called to order the rescheduled meeting of the HACVB at 8:35 am on Monday, June 18, 2018 at HACVB Administration building in the Board Room.

II. Roll call Quorum was present.

III. Invocation and Pledge of Allegiance: C. Blanchard led the Invocation and led the Pledge of Allegiance.

IV. Public to be Heard No one from the public present to be heard.

V. Approval of Minutes and Financial Reports The May 2018 minutes were approved as provided by motion made by D. Norred and seconded by K. Theriot and passed unanimously.

April 2018 Financial reports which include the following reports:

a. Balance Sheet

b. YTD Income Statement Comparison

c. Income Statement Previous Year Comparison

d. Income Statement YTD Budget vs. Actual

e. Income Statement MTD Budget Performance

f. Bank Reconciliation for the General Fund

g. General Fund YTD Checks Issued Listing

h. Bank Reconciliation for the Money Market Account

i. Money Market YTD Checks Issued Listing

These reports were provided prior to the meeting. The Financial Reports reflect the budget-to-actual comparisons for the General Fund and were approved as provided by motion of K. Theriot and seconded by A. Buquet-Casey and passed unanimously.

VI. Policies and Procedures Update

A. Buquet-Casey suggested that we amend the History of the Policies and Procedures to reflect when each Executive Director began and when the person left. S. Corbitt presented the and highlighted the changes that were made. By motion of D. Norred with corrections and seconded by J. Falgout the Policies and Procedures were approved and passed unanimously.

VII. 1st Quarter HACVB Staff’s Goals/Objectives Update M. Bisland instructed S. Corbitt that this information was for her benefit to evaluate her staff and that the board doesn’t need to review it but that she was glad to see that everyone is doing so well.

VIII. Outdoor Cameras Bids S. Corbitt presented the 3 bids that were submitted for the Security Cameras. By motion of A. Buquet-Casey and seconded by C. Blanchard that Galaxy Security will be awarded the Security Camera bid which was approved and passed unanimously.

IX. Houma Travel’s new Website Preview J. Pierce presented the new website and demonstrated how it works. The board members suggested that we add on Joni’s report the number of web visitors. They also suggested that we track how many planned a trip, which hotel/motel used and which attractions and share this information with the Business Community. They also suggested that Joey get with the Occupational License Office so that it can be added to our website.

X. Executive Director’s Monthly Report S. Corbitt presented her report which touched on the Tree Board Brochure, LOT CMP Grant Review Committee, Leadership Terrebonne, Rotary, Deferred Comp, Electrical Issues, LA Preservation Conference, Geo Coin Fest 2019 Bid, LTA Lunch-n-Learn, and Finding Our Roots African American Museum. Due to the electrical issues, the board suggested that the HACVB find a certified Electrical Engineer to get advice on the lightning strikes. S. Corbitt’s report contains her upcoming schedule for the rest of June and July.

XI. Adjournment It was motioned to adjourn the meeting at 9:15 am by D. Norred and seconded by C. Wilson and the motion carried.