July Meeting Minutes
Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
July 23, 2020
I. Board and Staff Member Attendance
Mary Lynn Bisland
Sondra Corbitt-Executive Director
Charles Wilson Sr.
II. Meeting call to order: A. Casey called the meeting to order at 8:36 a.m.
III. Roll Call: Quorum was present.
IV. Invocation and Pledge of Allegiance: M. Bisland led the board in the Invocation. A. Casey led the board in the Pledge of Allegiance.
V. Zoom Meeting Resolution Approval: M. Bisland made motion to approve the resolution. Seconded by: K. Theriot. Motion approved.
VI. Public to be heard. No one was present.
VII. 2019 Audit Presentation: Pernell Pellegrin presented and highlighted the 2019 HACVB’s Audit overview performed by Martin & Pellegrin. HACVB passed all audit regulations for the year 2019. K. Theriot made motion to approve the Audit. Seconded by: J. Smart. Motion approved. Discussion followed: audit improvements, HACVB’s staff hard work, and the HACVB’s clean record. Pernell exited the meeting at 8:46 a.m.
VIII. Approval of Minutes: B. Babin made a motion to approve May’s minutes. Seconded by: C. Blanchard. Motion approved.
IX. Approval of Financial Reports: M. Bisland made motion to approve the Financial Reports. Seconded by: B. Babin. Motion approved. Discussion followed: current hotel occupancy rate and hotel rentals, and monitoring hotel contracts through December 2020.
X. 2020 HACVB’s Policy and Procedures: M. Bisland made motion to approve. Seconded by: J. Falgout. Motion approved. Discussion followed: social media postings (personal and work related), HB292 bill.
XI. 2020 HACVB’s Accounting Policy: B. Babin made motion to approve. Seconded by: C. Blanchard. Motion approved. Discussion followed: new accounting policies such as credit card policy, training, itemized receipts, and timeclock app tracking.
XII. 2020 HACVB’s Business Disaster Server Back Up Policy: B. Babin made motion to approve. Seconded by: K. Theriot. Motion approved. Discussion followed: yearly audit requirements.
XIII. Sponsorship – Rougarou Fest: Discussion followed: funds must be allocated towards the festival’s marketing. All monies need to be justified with another application submission.
XIV. Executive Director’s Report: S. Corbitt presented the monthly report. Discussion followed on: HACVB updates, EEOC claim, visitor’s center business updates, HB292 became ACT 184, Terrebonne Parish’s, Lt. Governor’s Summit, board training to be complete.
XV. J. Falgout made a motion to end the meeting at 9:20 a.m. Seconded by: B. Babin. Motion approved.