Meeting Minutes

January Meeting Minutes 2021

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
January 28, 2021

I. Board and Staff Member Attendance

Present:
Andree Casey-Chair
Cheri Blanchard-Secretary/Treasurer
Brenda Babin-Vicechair
Josh Ellender
Mary Lynn Bisland
Katherine Gilbert
Julie Falgout

Board Absent:
Judy Smart

Staff Present:
Sondra Corbitt
Lindsey Fruge’

II.    Meeting call to order:   A. Casey called the meeting to order at 8:34 a.m.
III.   Teleconference/Video Conference Resolution:  S. Corbitt provided an overview of the resolution to conduct the monthly meetings via GoToMeetings from January 2021 to March 2021. B. Babin move to approve the resolution as presented.  Seconded by:  C. Blanchard.  All in favor; motion passed.
IV.   Roll Call:  Quorum was present.
V.    Invocation and Pledge of Allegiance:  M. Bisland led the board in the Invocation.  A. Casey led the board in the Pledge of Allegiance. J. Falgout entered the meeting at 8:36 a.m.
VI.   Public to be heard:  No one was present.
VII.  Board of Director’s Installation:  S. Corbitt conducted the installation process of the Executive Committee and Board Members positions.  Each member responded “I will” to perform the Board of Director’s duties as presented.  S. Corbitt installed and declared all members as the HACVB’s Officers and Board Members.  Discussion: name corrections for A. Casey and K. Theriot.
VIII. Approval of Minutes:  M. Bisland made a motion to approve December’s meeting with corrections.  Seconded by:  K. Gilbert.  All in favor; motion passed.  Discussion:  amended minutes, sponsorship amounts should be listed, and motions should be recorded as presented.
IX.   Approval of Financials:  S. Corbitt provided an overview of the financial statements.  C. Blanchard made a motion to accept the financials with corrections as presented.  Seconded by:  B. Babin.  All in favor; motion approved. Discussion: 2020 amended budget, P/L comparison yearly duplication/corrections, various account expenditures, website updates, storytelling, crawfish trail launch and Country Roads’ ad placement.
X.    Authorized Signature Resolution Approval:  S. Corbitt provided an overview of the signature resolution.  K. Theriot made a motion to approve the signature resolution as presented.  Seconded by:  J. Ellender.  All in favor; motion passed.
XI.   Sponsorship Application – Outdoors with Don Dubuc Radio:  S. Corbitt provided an overview of the sponsorship request in the amount of $ 10,000.00.  J. Ellender provided his thoughts on how the show impacted the fishing industry and is a great marketing tool.  J. Ellender made a motion to accept the sponsorship application in the amount of $ 10,000.00. Seconded by:  M. Bisland.  All in favor; motion passed.  Discussion:  show success/tracking/area reach, camp rentals, hotel/motel taxes, and ROI to the fishing industry.
XII.  Executive Director’s Evaluation:  K. Theriot made a motion to deviate from the agenda and put the evaluation as the last item of business.  Seconded by: M. Bisland.  All in favor; motion passed.
XIII. Executive Director’s Report:  Discussion:  occupancy rate, LOT Retirement campaign/success, GATOR group – Virtual Mardi Gras pitch, LOT grants awarded to the HACVB, DI accreditation, White Boot Stroll update, Yardi Gras, Communication Specialist position, website analytics updates and staff updates.
XIV. Executive Director’s Evaluation:  M. Bisland made a motion to move into executive session and requested roll call to proceed:

• A. Casey – yes
• C. Blanchard – yes
• J. Falgout – yes
• K. Theriot – yes
• J. Ellender – yes
• M. Bisland – yes
• B. Babin – yes
• J. Smart – absent

All in favor; motion passed.  B. Babin made a motion to the begin the executive session.     Seconded by:  C. Blanchard.  All in favor; motion passed.  Executive session started at 9:14 a.m. and ended at 9:35 a.m.   Discussion: evaluation results.  B. Babin made a motion to exit the executive session and return to the regular meeting.   Seconded by:  J. Ellender.  All in favor; motion passed.

XV. J. Ellender made a motion to end the meeting.  Seconded by:  K. Theriot.  All in favor; motion passed.  Meeting ended at 9:36 a.m.