HACVB Monthly Board of Director’s Meeting June 2017
I. Call to Order: K. Gilbert called the meeting to order at 8:43 a.m.
II. Roll Call: Quorum was present.
III. Invocation and Pledge of Allegiance: K. Theriot led the board in the invocation and Pledge of Allegiance.
IV. 2016 Audit Presentation: Pernell Pellegrin provided an overview of the 2016 Audit results. D. Norred made a motion to accept the 2016 Audit results. Seconded by: A. Picou. Motion carried. Discussion followed on: Audit results, Compliance procedures, Financial Highlights, 2017 new audit procedures – policy reviews, cash management, credit card policies, and vacation testing. P. Pellegrin left the meeting at 8:58 a.m. M. Bisland entered the meeting at 9:02 a.m.
V. Approval of Minutes/Financial: S. Corbitt provided a financial overview. M. Bisland made a motion to approve the minutes and financial reports. Seconded by: A. Picou. Motion carried. M. Pitre entered the meeting at 9:20 a.m.
VI. 2017 Amended Budget: S. Corbitt provided an overview of the amended budget. D. Norred made a motion to accept the 2017 Amended Budget. Seconded by: M. Wayne. Motion carried.
VII. Sponsorship Application:
A) OPAO’s 63rd Annual Conference: S. Corbitt provided an overview of the application for $ 5,000.00. M. Wayne made a motion to accept the application for the recommended amount of $ 1,000.00. Seconded by: A. Picou. Motion carried.
B) Terrebonne Parish Tree Board Brochure: S. Alford provided an overview of the application for $ 1,000.00. M. Bisland made a motion to deny the application. Seconded by: D. Norred. Motion carried. Discussion followed: HACVB will take on this project and produce a tree tour profile sheet that fits our brand.
VIII. Synergy’s Annual Review Cash Management: S. Corbitt presented Synergy’s yearly cash management documents. M. Bisland made a motion to approve the signing of the cash management documents. Seconded by: M. Wayne. Motion carried.
IX. Executive Director’s Report: LA. Firemen’s Conference Sponsorship Application, Legislation 2017-2018 update, Occupancy rate, National Tourism Week update, SMART monthly classes, Geocaching/Geowoodstock show, STS Marketing College, and Lt. Governor Listening Tour.
X. Adjournment: D. Norred made a motion to end the meeting at 10:00 a.m. Seconded by: M. Wayne. Motion carried.
