HACVB Board Meeting Minutes May 2018

Houma Area Convention and Visitor’s Bureau
Meeting Minutes
May 2018

Board Members in attendance:                  Board Members absent:
Mary Lynn Bisland – Chairperson              Mark Pitre
Katherine Gilbert Theriot – Vice Chair        Kim Chauvin
Dale Norred – Secretary/Treasurer            Cheri Blanchard
Andree Buquet-Casey                                Julie Falgout
Charles Wilson, Sr.

Staff Members in attendance:                 Staff Members absent:
Sondra Corbitt – Executive Director        Bobbie Smith – Financial Office Manager

Emma Champagne                                 Jordan Champagne
Pernell Pellegrin

I.     Call to order
M. Bisland called to order the regular meeting of the HACVB at 8:30 am on May 24, 2018 at HACVB Administration building in the Board Room.

II. Roll call
Quorum was present.

III. Invocation and Pledge of Allegiance:
K. Theriot led the Invocation. Guests, Emma and Jordan Champagne, led the Pledge of Allegiance.

IV. Public to be Heard
No one from the public to be heard.

V. Approval of Minutes and Financial Reports
The March 2018 minutes were approved as provided by motion made by D. Norred and seconded by K. Theriot and passed unanimously.
March 2018 Financial reports which include the following reports:

• Balance Sheet
• YTD Income Statement Comparison
• Income Statement Previous Year Comparison
• Income Statement YTD Budget vs. Actual
• Income Statement MTD Budget Performance
• Bank Reconciliation for the General Fund
• General Fund YTD Checks Issued Listing
• Bank Reconciliation for the Money Market Account
• Money Market YTD Checks Issued Listing

These reports were provided prior to the meeting.  The Financial Reports reflect the budget-to-actual comparisons for the General Fund and were approved as provided by motion of D. Norred and seconded by K. Theriot and passed unanimously.

VI. Pernell Pellegrin – 2017 Financial Audit Presentation
P. Pellegrin presented the audit process and overview of audit performed by Martin and Pellegrin, CPA’s (PC).  Reports were filed with Terrebonne Parish.

VII. June 2018 Meeting – Rescheduling to June 21st
S. Corbitt asked that the June 21st meeting be rescheduled due to training that S. Corbitt is required to attend.

The June 2018 meeting is rescheduled for June 18th.

VIII. Executive Director’s Monthly Report
S. Corbitt presented her report which touched on The Big Boots, Tourism Week, and Security Cameras.
K. Theriot suggested that a communal letter be sent out at least quarterly for to inform the tourist venues of the happenings with HACVB.  S. Corbitt stated that Joey Pierce has this in the works to send out quarterly and that a master list will be kept for such reporting.
S. Corbitt’s report contains her upcoming schedule for the rest of May and June.

IX. Adjournment
It was motioned to adjourn the meeting at 9:00 am by D. Norred and seconded by C. Wilson and the motion carried.