February Meeting Minutes

February 27, 2020

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes February 27, 2020

Board and Staff Member Attendance
Andree Casey-Chair
Cheri Blanchard-Secretary/Treasurer Brenda Babin-Vicechair
Charles Wilson
Katherine Gilbert
Julie Falgout
Mary Lynn Bisland
Judy Smart

Staff Present:
Sondra Corbitt-Executive Director Lindsey Fruge
Board Absent:
Joshua Ellender

II. Meeting call to order: A. Casey called the meeting to order at 8:40 a.m.
III. Roll Call: Quorum was present.
IV. Invocation and Pledge of Allegiance: M. Bisland led the board in the Invocation. A. Casey led the board in the Pledge of Allegiance.
V. Public to be heard. No one was present. J. Falgout enter the meeting at@ 8:43 a.m.
VI. AudioNisual Sponsorship Application: Louisiana Outdoor Adventures TV Show and Outdoors with Don Dubuc. M. Bisland made a motion to approve both sponsorship application for $ 10,000.00 each. Seconded by: K. Theriot. Discussion followed: application, budget, final reporting, TV vs radio shows, other funding sources, Terrebonne Parish’s filming, charter fishing community support, audience
reach/proposals, ROI tracking, and final reporting. Motion approved.
VII. Approval of Minutes: K. Theriot made a motion to approve January’s minutes. Seconded by: J. Smart. Motion approved.
VIII. 2019 Final Amended Budget Approval: S. Corbitt presented the 2019 amended budget.
C. Blanchard made a motion to approve the 2019 amended budget. Seconded by: K. Theriot. Motion approved. December’s financial will be presented at March’s meeting.
IX. Legislature Audit Questionnaire Approval. S. Corbitt presented the audit questionnaire form to obtain the Executive committee signatures. J. Falgout made a motion to approve to the Executive committee to sign the required document. Seconded by: J. Smart. Motion approved. Discussion followed on: employee audit, fraud reporting and audit fraud documentation.
X. Executive Director’s Report: S. Corbitt presented the monthly report. Discussion followed on: cell phone policy, TPCG’s Board orientation manual, occupancy report, chimney swift bird project/bird clubs, staff changes, LACVB’s Board of Director’s meeting update, S. Corbitt’s STS Marketing College graduation, updated logo and department reports. M. Durocher entered the meeting at 9: 17 a.m. to update board on the upcoming crawfish trail.
XI. K. Theriot made a motion to end the meeting at 9:54 a.m. Seconded by: C. Blanchard. Motion approved.